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 Space Rental
The fees for space rental include the space only. Services, equipment and
food are not included. Payment for space rental is due in full at time of
contract signing. No date will be held without full payment. Chairs, tables,
tablecloths, table settings, white boards, screen, & lectern will be
provided free of charge as available. If Client's needs exceed what is
available, items can be rented and the cost charged to the Client.
Evergreen Conference Center will do one set-up and break down at no
charge. Evergreen Conference Center does not provide personnel, such as
coat check, nursery/babysitting, bathroom matrons, etc. during events.
Evergreen Conference Center is not responsible for lost or stolen
property; or injuries or damage to the renting party, their guests, or
related personnel. Click here for RATE INFORMATION.
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Food Functions
Events at Evergreen Conference Center are catered by your choice of
our Approved Caterers ONLY. Clients and client's
guests are not permitted to bring personal food with the exception of
a wedding cake & soft drinks. This includes snacks, doughnuts, chips,
cookies, etc. Clients are not allowed access to Center's kitchen
or use of coffee makers. Dishes & glassware are available
only when Approved Caterers are in charge of the kitchen. For
business meetings, there is an additional fee for beverage service.
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Bar and Liquor
Bar and liquor are the sole responsibility of the Client. Liquor and
liquor related items (such as mixes, glasses, napkins, stir sticks,
ice, etc.) must be provided by the Client. The Institute For Attachment,
operating as the Evergreen Conference Center, accepts no liability for
a Client or guest's actions due to alcohol consumption. If any alcohol
is served, the Client must hire a bartender through his caterer &
all liquor will be served by said bartender only. No liquor may
be sold on ECC premisis.
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AV Equipment
Use of the Center's AV equipment will be at Client's additional
expense. AV equipment must be arranged at least 5 business days
prior to event to insure availability.
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Payment
Payment for space rental or overnight accommodations are due in full at
time of contract signing. Payment may be made by cash, check, MasterCard
or Visa. No date will be held without full payment.
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Cancellation
Policy
If event is canceled 180 days or more before event, 50 % of deposit will be
forfeited; 150-179 days before event, 75% of deposit will be forfeited; 149
days or less, the deposit will be forfeited in full.
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Special
Clean-up or Damage Deposit
A $300 refundable damage deposit is due one month prior to all wedding
receptions and parties and will be refunded within 21 days following
the event. If damages have occurred, the Center will retain the deposit
until those damages have been repaired or replaced. The remaining amount
of deposit, if any, will be returned with a statement. If repair
or replacement comes to more than the deposit, the Client will be billed
for the difference. With or without a damage deposit, if damage occurs
to the facility, the Client will be billed for replacement or repair.
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Check-out
Time
Lodging--Sleeping rooms are to be vacated by 10:30 a.m.
Conference Meeting Space--for each hour or portion thereof, beyond the
reserved rental time, Client will be charged $50 for daytime business
meetings and $200 for evening and weekend events. Daytime conferences
are scheduled between 8 a.m. and 5 p.m. Arrivals and departures MUST
occur within these hours.
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Children
and Pets
Children must be supervised by adult members of the renting party. The
Center is not responsible for damages or injuries related to children
playing on the Center property. Clients or guests may not bring pets
onto Evergreen Conference Center property.
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Smoking
Smoking is not permitted inside Conference Center buildings. Smoking
is permitted outside only.
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Rice
and Confetti Like Matter
Evergreen Conference Center does not permit the throwing of any confetti-like
matter including rice and birdseed. No glitter, confetti or unencloseded
candles may be used in table decorations.
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Parking
Parking is allowed in designated areas only. Fire zones & handicapped
parking areas must be observed. The Center is not responsible for vehicles
towed away due to illegal parking. No parking is allowed by Center
guests in front of Evergreen Center Stage. Back to Top
Prices and
policies are subject to change. Please call to verify availability
and pricing information. Not responsible for errors, omissions,
or typographical errors and misprints.
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